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Teams · Safety & Compliance

Audit-ready,
any day of the year.

Vic runs your daily compliance checks, keeps supplier certificates and COAs current, traces lots and tracks corrective actions to close.

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Use casesCOAsCompliance checksMock recallsCorrective actionsSupplier docsAudit filesTax exemptions
Inside Vic

A mock recall in two minutes.

  1. AskAsk in plain English
  2. WorkVic reads, checks and drafts
  3. ReviewNothing goes out until you approve
  4. DoneVic enters it and logs every step
Certificates and COAs

Checked against spec the day it lands.

Vic reads the certificates and COAs that come in, checks them against your specs and chases what's missing or expired.

VicCertificates
ReadingCheckingWaiting on supplierFiled
Inbound · COA07:52
Pine Ridge Foods, QA
COA · lot 5521 attached

Please find the COA for lot 5521,

shipped on PO 7781.

Results: protein 12.1%, ash 0.48%.

Best, Pine Ridge QA

Vic → Pine RidgeThanks for the COA. It doesn't include the moisture result for lot 5521. Could you send it?
COA check · your specLot 5521
Reading what came in…
SupplierPine Ridge Foods approved
Lot5521 · PO 7781 matched
Protein12.1% · spec 11.5 to 13.0 in spec
Ash0.48% · spec up to 0.55 in spec
MoistureNot reported · spec up to 14% missingreceived
Good toMarch 2027
COA read and matched to lot 5521.One result missing. Request sent to Pine Ridge.Nothing is filed until you approve.
Review COA
Approved by Sam. COA filed to lot 5521.Moisture 13.2%, in spec.
Open lot
More use cases

The rest of the audit trail.

Lot tracing, corrective actions, supplier paperwork and audit files. Turn on the ones your team needs, in the systems you already run.

Today · 3 sites07:10
Temperature logs
Sanitation sign-offs
Dock 2 log unsigned, asked
Summary sent

Daily compliance checks

Runs your daily checks across logs and sign-offs, and flags misses before an auditor does.

Mock recallLot 4410
Orders14
Customers9
Traced100%
Time2 minutes

Lot tracing and mock recalls

Traces any lot from receipt to every customer in minutes, and keeps the report on file.

Harbor MechanicalOpen
Nov 3Complaint logged
Nov 3Matched to lot 5521
Nov 5Root cause from QA
Nov 12Corrective action due

Complaints and corrective actions

Ties each complaint to its order and lot and tracks the corrective action to close.

Supplier file48
W-9 · Apex Parts
Insurance · Summit, expired Oct 31
Food safety audit · Pine Ridge
Request drafted to Summit

Supplier certificates and W-9s

Keeps insurance, W-9s and audit certificates current for each supplier.

Audit file · NashvilleReady
52 inspections, 4 incidents, training for 23 people.
One gap: the September extinguisher check has no signature.
ReviewAsk site lead

Audit files

Assembles inspections, incidents and training records into one file, and flags the gaps.

Customer certificates48
48 on file
2 expire this month
Renewal requests drafted
Orders without one flagged

Tax exemption certificates

Tracks customer exemption certificates and asks for renewals before they expire.

Your QA lead signs off.

Vic checks every document against spec. Releases, holds and corrective actions stay with your team, and each step is recorded for the auditor.

COA · lot 5521Needs sign-off
ApproveEditReject

Approval gates

Nothing consequential goes out without a sign-off where you require one.

Read COAGmail
Checked specDocs
Approved by SamLogged

Every action logged

Each email read, record changed and message sent is traceable to its source.

ERPEmailVicDocsSpec sheetsCalendar

Works in your systems

Your email, ERP, CRM, calendar and documents. No new portal.

One Vic, every team

Vic across your operation

The same Vic works across all six teams, with the same context and the same controls. Work moves from one team to the next without a handoff.

OperationsOrders entered, changes routed, late orders chased.
Customer ServiceInbox sorted, replies drafted, CRM kept current.
Finance & ProcurementBills matched to POs and past-due chased.
Recruiting & HRApplicants screened and interviews booked.
Current page
Safety & ComplianceCertificates checked and lots traced.
Maintenance & AssetsRepair quotes compared and contracts tracked.

See it on your own certificates.

Bring a month of supplier certificates. See what Vic would have flagged.

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Your systems stay put.Your people sign off.Running in days.