Recruiting

Fill every seat. Never lose a candidate.

Your recruiters close drivers. Vic sources leads, screens applicants, runs follow-ups, and handles onboarding paperwork.

Driver pipeline

Every candidate moving through one pipeline

From first touch to recruiter review, Vic works new driver leads, follows up fast, collects the docs, and surfaces the candidates that are ready. Your recruiters spend their time closing.

NEW APPLICANT
Andre P.
OTR · 3 yrs · Memphis, TN
Auto-reply sent
Contacted
Luis M.
Reefer · 3 yrs
Replied · screening
Qualified
Priya S.
Flatbed · clean MVR
Meets bar
Docs needed
Sam K.
OTR · 4 yrs
MVR pending
Ready for review
Jordan B.
Flatbed · 6 yrs · docs complete
Recruiter
Vic moves every lead forward and hands recruiters the ones ready to close.
Why it works

Vic moves leads all the way to hired

Job boards generate leads; they don't work them. Vic answers every applicant in minutes, screens against your hiring bar, and keeps the pipeline warm so good drivers don't go cold waiting on a callback.

Reaches drivers on every channel

Drivers apply by text, phone, job board, and referral. Vic works all of them at once, so no lead ever falls through.

  • Job boards & ATS
  • Phone, SMS & email
  • Referral & QR sources

Built for the recruiting domain

CDL classes, endorsements, DQ files, MVRs, experience minimums. Vic screens the way an experienced recruiter would.

  • Knows CDL & endorsements
  • Reads MVRs & DQ files
  • Speaks recruiter, not bot

Compounds with every hire

Each req, terminal, and hiring rule Vic learns becomes context it keeps. Vic gets smarter, faster, and more accurate over time.

  • Learns your hiring criteria
  • Remembers every applicant
  • Sharper each req
What it covers

Every step from applicant to hired

Recruiting is really several jobs running at once.  Pick one to see how Vic works it, and what it hands back to your team.

Sourcing & outreach

Leads worked. Pipeline full.

Vic pulls new applicants from your job boards and referral links, reaches out within minutes, and starts every lead before it goes cold.

  • Pulls applicants from every job board
  • Texts every new lead within minutes
  • Keeps warm leads from going cold
Vic Recruiting
Working
VicI pulled 12 new applications that came in overnight across Indeed and your referral link, and started outreach.
VicTexted all 12 within 4 minutes of applying. 7 replied already, and 3 look like a strong match on CDL and experience. Summary attached.
new-leads_AM.csvCSV · 12 leads · 7 replied
Outreach sent7 engaged
Screening & qualification

Every lead screened. Only the qualified reach you.

Vic screens every applicant against your hiring criteria, advances the ones who qualify, and keeps the rest warm for future reqs.

  • Screens against CDL, experience, and MVR rules
  • Advances qualified leads automatically
  • Logs every screening result to your ATS
Vic Recruiting
Working
VicScreened the 7 active leads against your requirements: Class A, 1+ yr OTR, clean MVR.
Vic5 qualify. 2 fell short on experience, so I let them know and kept them warm for future reqs. Qualified leads attached.
qualified-leads.pdfPDF · 5 qualified · 2 nurtured
5 qualifiedReady to advance
Applications & DQ files

Applications finished. DQ files clean.

Vic chases down half-finished applications, collects the missing pieces, and assembles a complete DQ file so your team only reviews what's ready.

  • Nudges applicants to finish in one tap
  • Collects employment history and consents
  • Assembles a review-ready DQ file
Vic Recruiting
Working
VicMike R.'s application was 80% done, then he stalled out. I texted a reminder with a one-tap link.
VicHe finished it. The DQ file is complete: employment history, CDL, and consent forms all in. Packet attached for review.
dq-file_MikeR.pdfPDF · DQ complete · ready for review
Application completeDQ file clean
Interview & orientation

Orientations booked. Seats filled.

Vic offers interview and orientation slots, books the one the driver picks, and keeps everyone on the same thread so no start date slips.

  • Offers open interview and orientation slots
  • Books, confirms, and sends directions
  • Keeps recruiter and driver on one thread
Vic Recruiting
Working
VicMike R. cleared screening, so I offered him orientation slots for Monday and Wednesday.
VicHe picked Monday 8:00 AM. Booked it, sent the confirmation and directions, and added him to the orientation roster. Confirmation attached.
orientation-confirmation_MikeR.pdfPDF · Mon 8:00 AM · roster updated
Orientation bookedConfirmation sent
Compliance & onboarding

Paperwork read. Files in place.

MVRs, CDLs, medical cards, DOT consents. Vic reads what comes in, files it against the right applicant, and gets the onboarding packet ready without anyone re-keying it.

  • Reads and classifies inbound documents
  • Matches each file to its applicant
  • Assembles onboarding-ready packets
Vic Recruiting
Working
VicMike R.'s MVR and CDL just came back. I read both and matched them to his file.
VicThe MVR is clean and the CDL is valid through 2028 with the right endorsements. One gap: his TWIC expires in 60 days. I've flagged it and built the onboarding packet.
onboarding-packet_MikeR.pdfPDF · MVR + CDL · 1 item flagged
Docs verified1 item flagged
Escalations

The right calls reach you. Nothing else does.

Vic handles the routine pipeline on its own and escalates only what needs judgment, with the full context attached, so a recruiter can decide in seconds instead of digging.

  • Routes to the right person on your team
  • Brings the full applicant context with it
  • Picks the thread back up once you decide
Vic Recruiting
Working
VicI cleared 28 routine items this shift. One needs you: a lead with a 3-year-old accident on his MVR, outside my auto-approve rules.
VicRouted to Dana (Recruiting Lead) with the full MVR and your hiring policy. Whatever she decides, I'll send the reply and update his file.
mvr-review_JorgeL.pdfPDF · MVR + policy · routed to Dana
28 handled solo1 escalated
Hyperscale for recruiting

The difference is what happens after the application

Generic automation stops at the alert. Vic works the lead to hired.

Drivers seated, not just sourced

Most automation flags a new applicant, fires an alert, and waits for a person. Vic does the work: screens the lead, books orientation, and carries it all the way to seated.

The measure isn't alerts sent. It's drivers seated without a recruiter ever touching the lead.

One pipeline, not ten point tools

The typical recruiting stack is a patchwork, and the seams are where leads fall through. Vic runs the whole function as one teammate, applicant to hired. Fewer tools, fewer seams, fewer leads lost.

Better follow-up after every candidate

Generic tools reset with every search. Vic learns which candidates move forward, which follow-ups work, and where applicants stall, so recruiting gets more consistent with every interaction.

Questions

What recruiting leaders ask first

Does Vic work with the systems we already run?
Yes. Vic connects to your ATS, job boards, telephony, and email through existing integrations and works inside them: reading applications and documents, advancing applicants and statuses, and logging every action back where your team expects to find it. There's no new portal to adopt and no data migration.
How is this different from the automation we already have?
Rules and macros fire an alert and then wait for a person to act. Vic completes the task: it texts the lead, screens the application, books the orientation, builds the DQ file, and only escalates the cases that genuinely need judgment, with the full context attached. It's a teammate that does the work, not another notification in the queue.
What happens with edge cases and escalations?
You define the guardrails: what Vic handles on its own, what it must escalate, and who it routes to. Anything past those limits, like an MVR issue or a policy exception, goes to the right person on your team with the applicant's history and a recommendation. Once you decide, Vic carries out the action and updates the file.
How long until we're live?
Most teams connect their systems and start shadowing within the first couple of weeks, then expand coverage as trust builds. You stay in approval mode for as long as you want. Vic takes more of the routine pipeline only as you sign off on the patterns.
Is it secure, and can we audit what it does?
Every action Vic takes is logged on an audit trail tied to the applicant, with role-based controls over what it can do and SSO for access. DQ files and driver PII are handled under enterprise security and privacy practices. See Trust & Security for current certifications and details.
What hours and channels does it cover?
Around the clock, across the channels recruiting happens on: ATS, phone, SMS, and email. The application that comes in at midnight and the lead who replies on a Sunday get the same instant handling as the morning rush, and your team starts each shift with a clean pipeline instead of a backlog.
Will this replace my recruiting team?
No. Vic takes the routine, repetitive pipeline so your recruiters spend their time on what actually needs a person: the closing conversations, the judgment calls, the relationships. Teams use Vic to fill more seats without burning out the team, not to shrink it.

Put Vic on the pipeline.

Bring your open reqs and your lead sources. We'll show you the applicants Vic would source, the screening it would run, and the orientations it would book, running as one always-on recruiting desk.

No rip-and-replace Runs inside your ATS You approve every hire