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Teams · Recruiting & HR

Hire faster.
Start them ready.

Vic reads the careers inbox, screens applicants against the role, books interviews on your calendar and chases onboarding paperwork. You make the hiring calls.

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Use casesOnboardingScreeningInterviewsOffer lettersCertificationsPolicy questionsCandidate replies
Inside Vic

Four of nine applicants, already on the calendar.

  1. AskAsk in plain English
  2. WorkVic reads, checks and drafts
  3. ReviewNothing goes out until you approve
  4. DoneVic enters it and logs every step
Onboarding

Paperwork done before day one.

Vic collects the paperwork, checks what came back and chases what's missing before the start date.

VicOnboarding
ReadingCheckingWaiting on new hireFiled
Reply · onboardingFri 16:40
Jamie Marsh, new hire
Re: Welcome, a few forms before Monday

Attached is my signed offer and

my direct deposit form.

I'll bring ID for the I-9 on Monday.

Thanks, Jamie

Vic → JamieThanks! For the I-9, a passport works on its own, or a driver’s license plus a Social Security card. Which will you bring?
Onboarding checklistStarts Nov 10
Reading what came in…
OfferSigned received
DepositForm attached received
HandbookAcknowledgment not yet
I-9ID to bring Monday confirm documentsconfirmed
CertsEPA 608 on file received
EquipmentLaptop, boots, badge ordered
Checklist updated from Jamie's reply.One question sent to Jamie.Nothing is filed until you approve.
Review file
Approved by Dana. Documents filed for Monday's start.Handbook reminder scheduled for Friday.
Open in HRIS
More use cases

From first reply to first anniversary.

Screening, interviews, offers, certifications and the policy questions that fill HR's inbox. Turn on the ones your team needs, in the systems you already run.

Service technician9 applied
9 applications read
4 meet the requirements
3 asked about certification
2 outside travel radius

Applicant screening

Reads applications against the role and tells you who qualifies, and why.

This week4 booked
Wed 10:00A. Romero
Wed 14:30K. Osei
Thu 09:00T. Nguyen
Thu 11:30S. Patel

Interview scheduling

Finds open slots on the hiring manager’s calendar and books them with the candidate.

Draft · offer letterJ. Marsh
Service Technician, start Nov 10.
Built from your template and the terms you approved.
ApproveEdit

Offer letters

Drafts the offer from your template and the approved terms, ready for your signature.

Expiring · 60 days3
Forklift · R. Banks, Nov 30
First aid · L. Ortiz, Dec 12
OSHA 10 · T. Nguyen, renewed
Reminders drafted

Certifications and expirations

Tracks licenses and certifications and reminds people well before they lapse.

AskHandbook
How does PTO carryover work?
Up to 40 hours carry into next year, per the handbook, section 4.2.

Policy questions

Answers handbook and benefits questions from your documents, with sources.

This week
Replies drafted6
Interviews confirmed4
Declines sent2
Waiting on candidate1

Candidate replies

Keeps candidates in the loop, from first reply to final decision.

Hiring calls stay human.

Vic screens against the criteria you set and books the time. Who moves forward is always your team's decision, and every step is logged.

Interview invite · A. RomeroNeeds sign-off
ApproveEditReject

Approval gates

Nothing consequential goes out without a sign-off where you require one.

Read applicationsGmail
Found open slotsCalendar
Approved by DanaLogged

Every action logged

Each email read, record changed and message sent is traceable to its source.

EmailCalendarVicHRISATSDocs

Works in your systems

Your email, ERP, CRM, calendar and documents. No new portal.

One Vic, every team

Vic across your operation

The same Vic works across all six teams, with the same context and the same controls. Work moves from one team to the next without a handoff.

OperationsOrders entered, changes routed, late orders chased.
Customer ServiceInbox sorted, replies drafted, CRM kept current.
Finance & ProcurementBills matched to POs and past-due chased.
Current page
Recruiting & HRApplicants screened and interviews booked.
Safety & ComplianceCertificates checked and lots traced.
Maintenance & AssetsRepair quotes compared and contracts tracked.

See it on your own hiring.

Bring a week of applications. See what Vic would have screened and booked.

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Your systems stay put.Your people sign off.Running in days.