From first touch to recruiter review, Vic works new driver leads, follows up fast, collects the docs, and surfaces the candidates that are ready. Your recruiters spend their time closing.
NEW APPLICANT
Andre P.
OTR · 3 yrs · Memphis, TN
Auto-reply sent
Contacted
Luis M.
Reefer · 3 yrs
Replied · screening
Qualified
Priya S.
Flatbed · clean MVR
Meets bar
Docs needed
Sam K.
OTR · 4 yrs
MVR pending
Ready for review
Jordan B.
Flatbed · 6 yrs · docs complete
Recruiter
Vic moves every lead forward and hands recruiters the ones ready to close.
Why it works
Vic moves leads all the way to hired
Job boards generate leads; they don't work them. Vic answers every applicant in minutes, screens against your hiring bar, and keeps the pipeline warm so good drivers don't go cold waiting on a callback.
Reaches drivers on every channel
Drivers apply by text, phone, job board, and referral. Vic works all of them at once, so no lead ever falls through.
Job boards & ATS
Phone, SMS & email
Referral & QR sources
Built for the recruiting domain
CDL classes, endorsements, DQ files, MVRs, experience minimums. Vic screens the way an experienced recruiter would.
Knows CDL & endorsements
Reads MVRs & DQ files
Speaks recruiter, not bot
Compounds with every hire
Each req, terminal, and hiring rule Vic learns becomes context it keeps. Vic gets smarter, faster, and more accurate over time.
Learns your hiring criteria
Remembers every applicant
Sharper each req
What it covers
Every step from applicant to hired
Recruiting is really several jobs running at once.
Pick one to see how Vic works it, and what it hands back to your team.
Sourcing & outreach
Leads worked. Pipeline full.
Vic pulls new applicants from your job boards and referral links, reaches out within minutes, and starts every lead before it goes cold.
VicMike R. cleared screening, so I offered him orientation slots for Monday and Wednesday.
VicHe picked Monday 8:00 AM. Booked it, sent the confirmation and directions, and added him to the orientation roster. Confirmation attached.
orientation-confirmation_MikeR.pdfPDF · Mon 8:00 AM · roster updated
Orientation bookedConfirmation sent
Compliance & onboarding
Paperwork read. Files in place.
MVRs, CDLs, medical cards, DOT consents. Vic reads what comes in, files it against the right applicant, and gets the onboarding packet ready without anyone re-keying it.
VicMike R.'s MVR and CDL just came back. I read both and matched them to his file.
VicThe MVR is clean and the CDL is valid through 2028 with the right endorsements. One gap: his TWIC expires in 60 days. I've flagged it and built the onboarding packet.
Vic handles the routine pipeline on its own and escalates only what needs judgment, with the full context attached, so a recruiter can decide in seconds instead of digging.
VicI cleared 28 routine items this shift. One needs you: a lead with a 3-year-old accident on his MVR, outside my auto-approve rules.
VicRouted to Dana (Recruiting Lead) with the full MVR and your hiring policy. Whatever she decides, I'll send the reply and update his file.
mvr-review_JorgeL.pdfPDF · MVR + policy · routed to Dana
28 handled solo1 escalated
Hyperscale for recruiting
The difference is what happens after the application
Generic automation stops at the alert. Vic works the lead to hired.
Drivers seated, not just sourced
Most automation flags a new applicant, fires an alert, and waits for a person. Vic does the work: screens the lead, books orientation, and carries it all the way to seated.
The measure isn't alerts sent. It's drivers seated without a recruiter ever touching the lead.
Generic automation
New leadAlert sentstops
Vic
New leadScreensBooks orientationSeated
ATSJob boardsSMSEmailSpreadsheet
ApplicantsHired
One pipeline, not ten point tools
The typical recruiting stack is a patchwork, and the seams are where leads fall through. Vic runs the whole function as one teammate, applicant to hired. Fewer tools, fewer seams, fewer leads lost.
Generic tools reset with every search. Vic learns which candidates move forward, which follow-ups work, and where applicants stall, so recruiting gets more consistent with every interaction.
Questions
What recruiting leaders ask first
Does Vic work with the systems we already run?
Yes. Vic connects to your ATS, job boards, telephony, and email through existing integrations and works inside them: reading applications and documents, advancing applicants and statuses, and logging every action back where your team expects to find it. There's no new portal to adopt and no data migration.
How is this different from the automation we already have?
Rules and macros fire an alert and then wait for a person to act. Vic completes the task: it texts the lead, screens the application, books the orientation, builds the DQ file, and only escalates the cases that genuinely need judgment, with the full context attached. It's a teammate that does the work, not another notification in the queue.
What happens with edge cases and escalations?
You define the guardrails: what Vic handles on its own, what it must escalate, and who it routes to. Anything past those limits, like an MVR issue or a policy exception, goes to the right person on your team with the applicant's history and a recommendation. Once you decide, Vic carries out the action and updates the file.
How long until we're live?
Most teams connect their systems and start shadowing within the first couple of weeks, then expand coverage as trust builds. You stay in approval mode for as long as you want. Vic takes more of the routine pipeline only as you sign off on the patterns.
Is it secure, and can we audit what it does?
Every action Vic takes is logged on an audit trail tied to the applicant, with role-based controls over what it can do and SSO for access. DQ files and driver PII are handled under enterprise security and privacy practices. See Trust & Security for current certifications and details.
What hours and channels does it cover?
Around the clock, across the channels recruiting happens on: ATS, phone, SMS, and email. The application that comes in at midnight and the lead who replies on a Sunday get the same instant handling as the morning rush, and your team starts each shift with a clean pipeline instead of a backlog.
Will this replace my recruiting team?
No. Vic takes the routine, repetitive pipeline so your recruiters spend their time on what actually needs a person: the closing conversations, the judgment calls, the relationships. Teams use Vic to fill more seats without burning out the team, not to shrink it.
Put Vic on the pipeline.
Bring your open reqs and your lead sources. We'll show you the applicants Vic would source, the screening it would run, and the orientations it would book, running as one always-on recruiting desk.