Planning

Forecast. Balance. Commit.

Vic builds tomorrow's plan tonight, forecasting demand, matching capacity, and pre-assigning the board before the shift.

The planning problem

Every plan depends on six systems agreeing

Driver hours, truck and trailer status, appointment windows, location, and commitments all have to line up. Vic checks them together and shows where a plan holds and where it breaks.

Planning · tomorrow 06:00 Load #DR-2207
Dallas → Kansas City
Dry van · 612 mi · appt 14:00 CT
Committed lane · Midwest Foods
Vic checked all six
Tight
Driver hours
6:42 left
Ready
Truck status
Unit 318
Avail
Trailer
Reefer 53'
Tight
Appointment
KC DC 14:00
On route
Location
212 mi out
Covered
Commitments
2 contracted
Why it works

Built to plan freight, not just chart it

A forecast tells you what might happen; it doesn't move a truck. Vic turns demand and capacity into a build-ready plan the night before, weighs the lane economics, and hands planners a head start instead of a blank board.

Plans on your live network

Capacity, commitments, forecasts, and the open board all move at once. Vic plans across them together, so freight and trucks stay matched as the week changes.

  • TMS & order board
  • Capacity & driver pools
  • Demand & forecast feeds

Built for the planning desk

Lane economics, hours of service, home time, equipment, commitments. Vic knows what makes a plan hold up and builds it the way a seasoned planner would.

  • Knows lane economics
  • Respects HOS & home time
  • Balances the whole network

Sharper every cycle

Each plan Vic builds becomes context it keeps: your seasonality, your customers' patterns, your network's pinch points. The plan doesn't just get made. It gets better.

  • Learns your seasonality
  • Remembers commitments
  • Tighter each week
Scenario builder

See the trade-offs before you commit a truck

Vic works up the realistic options for a load and lays out the trade-offs, so planners pick the move instead of building it from scratch. You approve, adjust, or override.

Vic recommends Option A

Relay to Unit 318

Time riskLow
Driver fitHigh
Deadhead18 mi
AppointmentFits 14:00
Option B

Reschedule to 08:00

Time riskLow
Driver fitHigh
Deadhead0 mi
AppointmentNext day
Option C

Keep on Unit 214

Time riskHigh
Driver fitHOS short
Deadhead0 mi
AppointmentMisses
What it covers

One function, every planning move

Planning is really several decisions made before the day starts. Pick one to see how Vic works it, and what it hands to your planners.

Demand forecasting

Tomorrow modeled. Surprises priced in.

Vic projects volume by lane and day from your order history and live tenders, so you plan against the freight that's actually coming, not last week's guess.

  • Forecasts volume by lane and day
  • Blends booked tenders with history
  • Flags demand spikes before they hit
Vic Planning
Working
VicNext week's forecast is in. DFW → KC is trending +18% on produce season. Two other lanes are softening.
VicBuilt the lane-level forecast with confidence bands and the swing days called out. Worth pre-booking capacity on DFW → KC.
forecast_wk32.pdfPDF · 14 lanes · 1 spike flagged
Forecast readyReview swings
Capacity planning

Trucks matched to freight. Gaps named.

Vic lines up available capacity against the forecast and the open board, then shows you exactly where you're short or long before the day starts.

  • Maps capacity to forecasted demand
  • Surfaces shortfalls and idle trucks
  • Suggests where to add or move
Vic Planning
Working
VicMapped capacity to next week. You're 6 trucks short in the Southeast Thu–Fri and 4 long in the Midwest.
VicTwo ways to close it: reposition 4 from the Midwest, or hold 2 brokered loads. Plan attached with both costed out.
capacity-plan_wk32.xlsxXLSX · 6 short · 2 options
Gaps mappedPick a plan
Load building & pre-planning

Board pre-built. Day starts clean.

Vic turns tonight's tenders into a pre-planned board, sequencing pickups, delivery windows, and driver fit so the morning desk just confirms.

  • Pre-plans loads against windows
  • Sequences multi-stop runs
  • Leaves the board ready to confirm
Vic Planning
Working
VicPre-planned 42 loads for tomorrow. 38 have a clean driver match, 4 need a call on equipment.
VicSequenced the multi-stop runs to protect the tight windows. Here's the morning board, ready for your sign-off.
preplan_board_0612.pdfPDF · 42 loads · 4 to confirm
Board pre-built4 to confirm
Network balancing

Trucks where the freight is. Deadhead down.

Vic watches how the network drifts and recommends repositioning moves that keep trucks near the next load instead of running empty to find it.

  • Tracks truck supply by region
  • Recommends repositioning moves
  • Targets lower deadhead miles
Vic Planning
Working
VicThe Northeast is filling with empties while the Ohio Valley is drawing down. Left alone, deadhead climbs into next week.
VicWorked up 5 repositioning moves that cut projected deadhead about 9%. None break a home-time commitment.
reposition-plan.pdfPDF · 5 moves · −9% deadhead
BalancedApprove moves
Driver & asset assignment

Right driver, right truck. Home time held.

Vic pre-assigns drivers and equipment to the planned board, weighing hours, home time, and preferences so assignments hold up when the day runs.

  • Matches drivers to planned loads
  • Protects home time and HOS
  • Respects equipment and preferences
Vic Planning
Working
VicPre-assigned drivers to the planned board. 3 drivers are due home this week, so I kept them on out-and-backs.
VicOne conflict: Unit 412 can't legally cover the Friday turn. Swapped in Unit 388 and flagged it. Roster attached.
assignment_roster.pdfPDF · 1 conflict resolved
Assigned1 swap flagged
Commitment coverage

Contracts honored. Spot freight earns its place.

Vic protects your committed and contractual freight first, then fills the rest of the board with the spot loads that pay, escalating only the trade-offs that need you.

  • Covers committed freight first
  • Ranks spot loads by margin
  • Escalates the real trade-offs
Vic Planning
Working
VicAll committed lanes for tomorrow are covered. That leaves 7 trucks open for spot.
VicRanked today's spot board by margin and fit. One choice is yours: a $300-better load that risks a Monday commitment.
spot-vs-commit.pdfPDF · 7 open · 1 trade-off
Commitments safe1 trade-off
Hyperscale for planning

The difference is what happens after the forecast

Generic tools stop at the chart. Vic builds the plan.

A built plan, not a dashboard

Most planning tools show the forecast, flag the shortfall, and wait for a planner to build the board. Vic builds it: forecasts demand, matches capacity, and pre-assigns the board.

The measure isn't alerts sent. It's how much of tomorrow was already planned when your team logged in.

One plan, not ten spreadsheets

The typical planning stack is a patchwork: a forecast workbook, a capacity tab, a separate assignment tool. The gaps are where margin leaks. Vic plans the whole function as one teammate, forecast to assignment.

Sharper plans after every shift

Generic tools treat every plan like a blank slate. Vic builds a working memory of your lanes, freight patterns, and recurring constraints, so each cycle gets faster and more informed.

Questions

What planning leaders ask first

Does Vic work with the systems we already plan in?
Yes. Vic connects to your TMS, telematics/ELD, forecast feeds, and email through existing integrations and plans inside them: reading orders, capacity, and commitments, writing the board and assignments, and leaving everything where your team expects to find it. There's no new portal to adopt and no data migration.
How is this different from the planning tools we already have?
Most tools stop at the forecast or the dashboard and wait for a planner to build the board. Vic builds it: forecasting demand, matching capacity, pre-assigning drivers, and sequencing loads, and it escalates only the trade-offs that need judgment, with the numbers attached. It's a teammate that makes the plan, not another report to act on.
What happens with the hard trade-offs?
You define the guardrails: which freight is committed, how to weigh margin against service, and what needs sign-off. Anything past those limits, like taking a better-paying spot load that risks a contract, comes to the right planner with the options and a recommendation. Once you decide, Vic updates the plan and the board.
How long until we're planning with it?
Most teams connect their systems and let Vic shadow a few planning cycles within the first couple of weeks, then expand as trust builds. You stay in approval mode for as long as you want. Vic builds more of the board only as you sign off on the patterns.
Is it secure, and can we audit the plan?
Every plan and change Vic makes is logged on an audit trail tied to the load and lane, with role-based controls over what it can do and SSO for access. Hyperscale maintains enterprise security and privacy practices. See Trust & Security for current certifications and details.
How far ahead can it plan?
From the next shift to the next season. Vic pre-plans tomorrow's board overnight and projects lane-level demand weeks out, so you can stage capacity and protect commitments before the freight shows up.
Will this replace my planners?
No. Vic takes the repetitive build-the-board work so your planners spend their time on strategy, customer commitments, and the judgment calls. Teams use Vic to plan more freight with a tighter network, not to shrink the team.

Put Vic on the plan.

Bring your order history and your capacity. We'll show you the demand Vic would forecast, the board it would pre-build, and the moves it would recommend, running as one always-on planning desk.

No rip-and-replace Runs inside your TMS You approve every plan