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Teams · Finance & Procurement

Bills match the PO,
or they wait for you.

Vic enters vendor bills against their POs, reconciles statements, matches payments and chases what's past due. Anything off is held for you.

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Use casesVendor billsStatementsPayment matchingCollectionsReceipt codingQuote comparisonMonth-end close
Inside Vic

The $220 nobody explained.

  1. AskAsk in plain English
  2. WorkVic reads, checks and drafts
  3. ReviewNothing goes out until you approve
  4. DoneVic enters it and logs every step
Vendor bills

Matched to the PO, line by line.

Forward the invoices to Vic. It enters what matches and holds what doesn't.

VicVendor bills
ReadingCheckingHolding oneEntered
Fwd · vendor invoices08:02
Lena Ortiz, AP
Fwd: today's vendor invoices · 4 attached

Enter these in NetSuite. Check each against its PO first.

Lakeside Supply 44120, Northwind Foods 8812,

Coastal Foods 55107 and Bayview Office 2207.

Thanks, Lena

Vic → LenaLakeside is $50.00 over PO 7781, so I'm holding it. Want me to ask them for a corrected invoice?
Vendor bills4 invoices
Reading what came in…
Coastal$3,480.00 · PO 7790 matches
Bayview$612.40 · PO 7802 matches
NorthwindEntered Oct 25 as bill 3318 skipped
Lakeside40 × $18.50 · PO says $17.25 $50.00 overheld
Bills2 ready to enter
Total$4,092.40
Two bills ready to enter.One bill held: Lakeside, $50.00 over.Nothing posts until you approve.
Review bills
Approved by Lena. Bills 3319 and 3320 created in NetSuite.Lakeside is held for your call.
Open in ERP
More use cases

The rest of the close.

Statements, payments, past-due accounts and receipts. Turn on the ones your team needs, in the systems you already run.

Apex Parts · statement22 lines
Statement read
20 lines match bills
2 credits missing, $318.00
Request to Apex drafted

Statement reconciliation

Reads each vendor statement, matches it to your bills and finds what's missing.

This week
Payments in18
Matched16
Short pay · Pine Ridge$220.00
Unapplied2

Payment matching

Matches deposits and remittances to open invoices and flags short pays.

Past 30 days$12,400
08:10Acme · 2 invoices, reminder drafted
08:11Summit · INV-4790, reminder drafted
08:12Harbor · promised Friday, noted

Past-due follow-up

Finds invoices past terms and drafts the reminder with the backup attached.

October cards31
31 receipts matched
Coded to GL by vendor
3 missing, owners asked
Ready for review

Receipts and card coding

Matches receipts to card lines, codes them by vendor and asks owners for the missing ones.

Packaging · 10,000 units
Midwest$4.10 · 5 days
Apex$3.95 · 12 days
Coastal$4.40 · 3 days
PickMidwest

Supplier quote comparison

Lines up supplier quotes on price, lead time and terms, and recommends one.

October close6 of 9
Bank reconciliation
Vendor bills entered
Accruals · waiting on ops
Revenue review

Month-end close tracker

Tracks close tasks and owners, and chases what's holding the books.

Every dollar has a sign-off.

Vic matches and chases. Anything that doesn't tie out waits for your team, and every entry links back to the document behind it.

Vendor bill · Coastal FoodsNeeds sign-off
ApproveEditReject

Approval gates

Nothing consequential goes out without a sign-off where you require one.

Read 4 invoicesGmail
Checked POsNetSuite
Approved by LenaLogged

Every action logged

Each email read, record changed and message sent is traceable to its source.

ERPEmailVicBank feedsSpreadsheetsCRM

Works in your systems

Your email, ERP, CRM, calendar and documents. No new portal.

One Vic, every team

Vic across your operation

The same Vic works across all six teams, with the same context and the same controls. Work moves from one team to the next without a handoff.

OperationsOrders entered, changes routed, late orders chased.
Customer ServiceInbox sorted, replies drafted, CRM kept current.
Current page
Finance & ProcurementBills matched to POs and past-due chased.
Recruiting & HRApplicants screened and interviews booked.
Safety & ComplianceCertificates checked and lots traced.
Maintenance & AssetsRepair quotes compared and contracts tracked.

See it on your own bills.

Forward a week of vendor invoices. See what Vic would have entered and held.

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Your systems stay put.Your people sign off.Running in days.